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The Office 365 system caps individual email recipients at 500, regardless of user. This is an Office 365 limitation and not a UCCS limitation. However, with the new Office 365 email system, you can create your own lists - termed 'distribution groups' in Office365, which allows you to add more than 500 recipients to an email.

The list of users must be provided and updated by the manager. OIT will not provide a list that is specific to a department, group, major, etc.

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Groups I Belong To vs Groups I Own

  • If you are a member of a distribution group it will appear under Distribution groups I belong to.
  • If you are an owner of the group the list will appear under Distribution groups I own.
  • It is possible to be both the owner and member of a Distribution group.

Step 1: Click Settings Icon

After logging in, click the Settings gear icon in the upper-right corner of the page, then click on View all Outlook Settings.

Step 3: Select The Settings Group

Navigate to General > Distribution Groups in the window that pops up.

Step 3: Create Distribution Group

Under Distribution groups I own click the + button to make a new group.

Step 4: Add Users

The following window will allow you to name the group, add owners, and add members.

  • Any item with an asterisk * by it is required to be filled out before you can save the Distribution Group.
  • Note: Ensure sure the @uccs.edu email address is selected.