To learn how to host a screen-sharing or video conference from within the application, follow the instructions below.

*Note: if you have not yet downloaded the Zoom application, please visit the Zoom Download and Log in Tutorial

Step 1: Open the application.

Step 2: Host a Meeting

  • Click the New Meeting button
  • *Note: click drop down to right of New Meeting label to opt into starting with video or not starting with video

Step 3: Inviting Participants

Click the up arrow on participants and the click the Invite button at the bottom of the meeting window.

You can share the invitation in a few different ways:

  • Clicking the Copy URL button, then paste the URL into an email message to the participants you wish to invite.
  • Click the Copy invitation button, then paste the message into an email to the participants you wish to invite.
  • Click one of the email service buttons. Your chosen email service will appear with a preformatted invitation.
  • Click Contacts and search for contacts to invite through the UCCS system

Step 5: Schedule a Meeting

Click the Schedule button.

Step 6: Scheduling - Name and Date

  • Enter a meeting title, in the Topic field.
  • Select a start date and start time
  • Update duration
  • Verify correct time zone

Step 7: Scheduling - Host and Participants

  • Security
    • Click Box next to Passcode to create passcode to join meeting
    • Click box next to Waiting Room to only allow users to be admitted by the host
    • Click box next to Only authenticated users can join to only allow UCCS members to join meeting

  • Video 
    • update who is allowed to have cameras turned on
  • Audio
    • update audio connections

Step 7: Scheduling - Calendar

  • Schedule the meeting by clicking Save

Step 8: Emailing the invitation

  • If given an email invitation from Outlook add in participants emails/contact information and send out email

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