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OptionDescriptionDoes this need a Sub Category?
Computer LabsFor a computer/group of computers in a computer labNo
WorkstationsFor a computer (laptop or desktop) assigned to a specific faculty/staff memberNo
PrintersFor printers (whether networked or local)No
Mobile Devices (Phones/Tablets)For tablets, work phones, EBS devices, or any other UCCS-owned mobile device with a cellular connectionNo
Monitors/DisplaysFor computer monitors, televisions, or any other self-contained display without a built-in computerNo
Classroom EquipmentFor classroom devices (projectors, document cameras, Crestron devices, etc.)YesNetworking EquipmentFor non-server networking devices (switches, wireless access points, etc.)Yes
ServersFor serversNo

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The rest of the columns allow you to freely enter text into their fields. Here's what you should enter in each of these columns:

Asset Name:

This should be the device's name. For computers and mobile devices, this name should match what's shown in the device's system information.

For devices like monitors that don't have a name already, please give them names based off of the room they're in or the room of the person that manages the device. This name should be a combination of the building's abbreviation, the room number, and the type of device. For example, if El Pomar Center 141 has two external monitors a printer in it, you should name them it something like EPC141-Monitor1 and EPC141-Monitor2p.

Please search the assets already in Snipe to avoid duplicate names.

Sub Category:

The Sub Category should describe what type of device the asset is when the asset's Category may not be specific enough.

Classroom Equipment and Networking Equipment should always have a Sub Category. For example, a classroom projector should have the Category of "Classroom Equipment" and Sub Category of "Projector".

Please check the assets already in Snipe and try to use pre-existing Sub Categories if you can.

Model:

The device's model name as listed by the manufacturer.

Manufacturer:

The name of the device's manufacturer.

Please check the assets already in Snipe for pre-existing Manufacturer names. If you need to add a new Manufacturer, remove any legal abbreviations at the end the company's name (for example, "Dell Inc." should be entered as "Dell"). If you aren't sure of the manufacturer's name but have the correct model name, Snipe will try to automatically pull manufacturer info.

Model No.:

The device's model number if it's separate from the model's name in the "Model" field. Most items don't need this field filled, but feel free to include it if it's relevant for a device.

Serial Number:

The serial number physically listed on the device. For Dell devices, the "ST" number is the serial number.

If multiple numbers are listed and you aren't sure which one is the serial number, check the manufacturer's support or warranty website to see which number the manufacturer uses for those purposes.

Room Number:

The room number where the device is located.

For devices tied to a specific location (devices in storage, lab computers, classroom equipment, TVs/displays in department lobbies/offices, etc.), this should be the room where the device is located. For devices primarily or exclusively used by a single person, this should be set to their office.

If the device is used by someone without an office, isn't currently assigned to anyone, or you're otherwise unsure what room number it should have, use the room number of the main office of the department that owns the device.

Notes:

Any additional notes about the device. (Not required)

Purchase Date:

The date the device was purchased.

If you don't have this exact date for a device, the date the item was received is an acceptable substitute. If needed, OIT can also approximate this date for desktops and laptops.

Purchase Cost:

The amount the device was purchased for.

Checked Out To:

The person who currently uses or manages the device.

This should only be included for devices with the "In Storage" or "Ready to Deploy" status that are actively being used/worked on. List the UCCS username (NOT the full email) of the person who uses/manages the device in this column.

For computer labs, the person who manages the lab should have all of the devices in the lab checked out to them. For devices that are in active use but don't have a clear owner, please check them out to the department's IT liaison.

Company:

This should always be "UCCS".

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