Description

UC 309 conference room is a bring-your-own-device conferencing space, allowing the room user to utilize the room speakers, microphone, display, and camera to coordinate virtual meetings with in-person participants. This room was upgraded through UCCS OIT as a part of the covid relief funds to help bring more business needs into a virtualized space.

Equipment

• 75" Panasonic Display Monitor
• 2 Aver Cam 520 Pro 2 Conferencing Cameras
• Shure MXA710B Ceiling Microphone
• Extron MLC Plus 100 Button Panel
• Shure P300 Digital Signal Processor
• Crestron AMP-X300 Power Amplifier
• Crestron Saros IC6T Ceiling Speakers

Using The System

The AV system in this space is controlled by an Extron MLC Plus 100 button panel located above the AV rack in the room. This will be where the room user will be able to control the system with functions such as powering the display and peripherals on and off, adjusting volume, and muting the volume in the room.

Turning On The System

To turn the system on press the "ON" button on the button panel above the AV rack. This will turn the room display on and default to the HDMI-1 source.

Turning Off The System

To turn the system off press the "OFF" button on the button panel above the AV rack. This will turn the room display off.

Connecting A Source

To display content to the room display, connect a laptop or other device to the provided HDMI cable on top of the AV rack in the room. If your content is not automatically shown on the display press the "LAPTOP" option on the button panel to select the HDMI 1 input on the display monitor.

Connecting using AirMedia

Select the button below the "LAPTOP" option on the button panel to change the room displays source to the AirMedia input. Follow the on-screen directions to establish a connection to the display. It should be noted that unless the BYOD is also connected at the USB, the BYOD will not be able to utilize the room peripherals such as the microphone and cameras.

Switching Cameras

Selecting the button third from the top on the button panel will switch the active camera. Alternatively, you may change the camera selection by locating the inogeni USB hub in the AV rack (silver, black, with orange LEDs). Pressing the 1 or 2 button on the USB hub will manually switch the active camera.

Adjusting Volume

• • To increase the volume to the room speakers, turn the dial on the button panel clockwise.
  • To decrease the volume to the room speakers, turn the dial on the button panel counterclockwise.
  • To mute the volume to the room speakers, press the "MUTE" button on the button panel

Conferencing

These rooms were designed to allow room users to conference while using their own laptop.

1. Create a meeting using the conferencing solution of your choice (Teams, Zoom, WebEx, etc.)
2. Invite meeting attendees
3. Connect your laptop to the USB and HDMI cables on the AV rack
4. Join the meeting on your laptop

Device Settings

To ensure that your device settings are set appropriately when conferencing in this space please use the following steps to set your speaker, microphone, and speaker settings:

In Teams:

• 1. In the top right-hand corner near your profile picture, click the "…" icon
  2. Select "Settings"
  3. On the left-hand side, select the "Devices" option
  4. For the speaker option under the Audio Devices section, choose: "Shure P300 Echo Cancelling Speakerphone"
  5. For the microphone option under the Audio Devices section, choose: "Shure P300 Echo Cancelling Speakerphone"
  6. Scroll down to the Video Settings Section
  7. For the camera option, choose: "INOGENI SHARE2U"

In Zoom:

• 1. In the top right-hand corner near your profile picture, click the gear icon
  2. On the left-hand size select "Video"
  3. For the camera option, choose: "INOGENI SHARE2U"
  4. On the left-hand side select "Audio"
  5. For the speaker option, choose: "Shure P300 Echo Cancelling Speakerphone"
  6. For the microphone option, choose: "Shure P300 Echo Cancelling Speakerphone"

For all other conferencing solutions:

• 1. Navigate to the application settings page
  2. Select audio devices
  3. For the speaker option choose: "Shure P300 Echo Cancelling Speakerphone"
  4. For the microphone option choose: "Shure P300 Echo Cancelling Speakerphone"
  5. Select video/camera devices
  6. For the camera option, choose: "INOGENI SHARE2U"

How To Create Meetings

In Teams:

• 1. On the left-hand side select "Calendar"
  2. On the top right-hand corner, select "New Meeting"
  3. In the new window that appears, change meeting details, settings, and invite all necessary attendees
  4. On the top right-hand corner of the meeting window, click "Send"

In Zoom:

• 1. Click the "Schedule" tile
  2. In the new window that appears, change your meeting details, settings, and invite all necessary attendees
  3. On the bottom right-hand side of the meeting window, select "Send"

For all other conferencing solutions:

• 1. Navigate to the meetings/schedule page
  2. Select Create/New meeting where available
  3. Update the meeting details, settings, and invite all necessary attendees
  4. In the meeting window, find and click the "Send" button

Support

In the event you experience issues with the AV in the conference room please give the UCCS OIT Service Desk a call. They may be able to assist over the phone with troubleshooting, however, if they are unable to resolve the issue, AV Staff will facilitate the request at their earliest convenience.

If AV Staff is unable to resolve the issue and further troubleshooting is needed, a support case with the integration company will need to be created. From here they may help to better determine the course of action for restoring functionality to the room.

Resources

UCCS OIT Support Desk Hotline: (719) 255 - 4357

Submit a ticket online: Get Help | Office of Information Technology (uccs.edu)